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Independent Contractors versus Doctor Employees

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Some Tax Basics for Medical Professionals

[By Edwin P. Morrow; III, JD, LLM]

Staff Writersfp-book

Medical professional should be careful overusing this technique, in the office or other business.

IRS Attacks

Why? The IRS has successfully attacked many companies that tried to classify their workers as independent contractors rather than employees. The back taxes and penalties can be fierce. 

Delegation not Employment

However, many tasks may be successfully delegated to independent contractors or consultants without fear of such characterization. For example, a company does not have to withhold payroll taxes for an independent contractor, but must file a 1099-MISC whenever payments exceed $600 a year. To distinguish between the two, there are several factors to consider.  In general, the more you have control over a worker, the more the worker looks like an employee. Two brief tables below note a few of the differences:

Employee:                                                        

  • Works at site of employer                                              
  • Uses company tools or equipment                                  
  • Cannot delegate or hire others for job                              
  • Method/timing of job specified/controlled             
  • Expenses reimbursed                                                    
  • Little invested by worker                                    
  • Payment weekly, bi-weekly or monthly               
  • Only works for one employer                                          
  • No risk of non-payment if poor job                                   
  • Profit/bonus limited                                                       
  • No advertising                                                               
  • Contract states employee relationship                
  • Position seems permanent                                            
  • Work done is essential to business                                

Independent Contractor:

  • Works off-site
  • Uses own tools and equipment
  • Can hire others or delegate
  • Method/timing of job uncontrolled
  • Expenses borne by worker
  • More invested by worker
  • Payment by the job or flat fee
  • Works for several clients
  • Opportunity for profit
  • Advertising to general public
  • Contract says independent contractor
  • Position temporary
  • Work done is non-core function

Multi-Factorial Analysis Needed

No single one of these factors determines status. The IRS has a 20-factor test outlined in Revenue Ruling 87-41 and discussed in Publication 1976, “Independent Contractor or Employee”.  When you have a relationship that is unclear, you should consult with the IRS guidelines and publications. If your intent is to hire an independent contractor, try to make sure the relationship has more of the factors indicative of that status, checking the latest IRS publication for all relevant factors. Because of the large amounts at stake, you should err on the side of employee status if uncertain. You may wish consult a tax attorney or accountant as well, especially if you have multiple workers in a gray area. In addition, you can request that the IRS make a determination of worker classification by submitting Form SS-8, “Determination of Employee Work Status for Purposes of Federal Employment Taxes and Income Tax Withholding

Assessment

The IRS guidelines on this topic are rather lengthy. And, $600 is still the threshold amount this year unless it is royalties ($10).  Non-employee compensation, rent, royalties, prizes or awards, and services are only a few of the situations giving rise to a 1099-MISC. Doctors may also find this link of additional benefit:

http://www.ehow.com/how_13664_know-issue-1099.html

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10 Responses

  1. Hi Ed,

    The days of being an independent physician may be at an end; employees included. The New England Journal of Medicine [NEJM] just published a piece on the declining percentage of independent doctors [29 to 61 percent].

    It seems that it’s increasingly becoming difficult for doctors not to be supported by a hospital or large integrated health system. And, with reimbursements declining, many doctors are opting for the relative security of a salary.

    We believe that these trends and others will ensure the consolidation of doctors into larger groups and accelerate the dearth of truly independent [unbiased] physician advocates.

    Best.
    Dave
    Dr. David Edward Marcinko; MBA, CMP
    [Publisher-in-Chief]
    http://www.MedicalBusinessAdvisors.com

    Like

  2. The Independents

    It certainly seems that recently fewer physicians are able to remain independent. For those physicians who have been able to remain viable and even flourish as independents in the current healthcare and economic environment, I have found that there are certain characteristics that they have in common:

    1. The ability to keep overhead costs low.
    2. The production of cash flow from a variety of sources. This may include such strategies as partnerships with multiple health systems, accepting a wide variety of insurances, offering a diverse array of services, or working in multiple geographic locations.
    3. Offering unique services that are otherwise not available in the geographic area. Examples include innovative procedures, concierge medical services, house-calls, and medical spa services.
    4. Making use of technology to increase efficiency.
    5. Partnering with mid-level practitioners to leverage the physician’s time and talents.

    These strategies, combined with a thorough business plan and a strong work ethic, can help an independent phycician to be successful.

    Brian J. Knabe; MD

    Like

  3. The FSI

    Did you know that the Financial Services Institute (FSI) plans on lobbying against recently re-introduced legislation in the Senate that threatens financial advisors’ “independent contractor” worker classification.

    On December 15th 2009, Senator John Kerry introduced the “Taxpayer Responsibility, Accountability and Consistency Act of 2009,” which would change tax rules regarding the classification of independent contractors.

    What do you all think about that?

    Janice

    Like

  4. IC Status Under Review for FAs, Too

    Both houses of Congress are considering bills that could revoke the independent contractor status among financial advisors and make them employees of their affiliated firms.

    http://www.fa-mag.com/fa-news/5067-independent-contractor-status-under-review-.html

    Barbara

    Like

  5. Hi Barbara,

    Uncle Sam’s IRS plans on a three-year campaign to audit 6,000 businesses especially for the IC problem and related fringe benefits, reimbursed expenses and executive compensation issues.

    So, doctors and FAs – be careful!

    Sharon

    Like

  6. US Supreme Court to Hear Medical Resident Tax Case

    Ed, did you know a nearly 20 year dispute over whether medical residents are students or workers, for payroll tax purposes, is headed for resolution in the US Supreme Court?

    The country’s highest court recently agreed to hear a case in which the Mayo Foundation and the University of Minnesota are challenging the Internal Revenue Service’s assertion that doctors in training, and the teaching hospitals that train them, must pay Social Security taxes on the residents’ stipends.

    http://www.insidehighered.com/news/2010/06/02/supreme

    The case, Mayo Foundation v. United States (09-837), is one in a long line in which the government and medical schools and hospitals have gone toe to toe, with hundreds of millions, if not billions, of dollars potentially at stake.

    Hope Rachel Hetico; RN, MHA
    [Managing Editor]
    http://www.BusinessofMedicalPractice.com

    Like

  7. IRS Settlement Offer for Classification of Employees as Contractors

    IRS has launched a new voluntary compliance program that allows employers to prospectively reclassify-as employees-those workers they have erroneously treated as independent contractors.

    The program carries generous settlement terms and provides audit relief for previous years.

    http://investment-fiduciary.com/2011/10/03/irs-settlement-offer-for-classification-of-employees-as-contractors/

    Michael

    Like

  8. Company Plans $300M Spending Spree on Medical Practices

    Anesthesiologists and subspecialty pediatricians who own their practices but want to sell may find an interested buyer in a practice management company. Mednax, based in Fort Lauderdale, Fla., spent $161.4 million buying up 10 of these kinds of medical practices in 2011 but expects to shell out about $300 million in 2012.

    One-third of this money will be invested in practices to become part of the Pediatrix Medical Group division. Two-thirds will go to practices that will merge into the American Anesthesiology division. Mednax has practices in 33 states.

    http://www.ama-assn.org/amednews/2012/02/20/bisd0221.htm

    I see shades of the PPMC fiasco of the late 1990s; how about you?

    Paul

    Like

  9. Top Concerns Prompting Physicians to Consider Employment

    Several issues are persuading doctors to think seriously about leaving independent practice. Accenture researchers surveyed 204 specialty and primary care physicians in May to identify the most pressing concerns.

    87% cited business expenses.
    61% named the prevalence of managed care.
    53% were concerned about EHR requirements.
    53% mentioned maintaining and managing staff.
    39% cited the number of patients required to break even.

    Source: “Clinical Transformation: New Business Models for a New Era in Healthcare,” Accenture, Oct. 31 vIa aMednews

    Like

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